[epsi-coord] financial planning 2012 conference

[Tom Kronenburg]

Dear Ton, Marc,

Where did you leave your contributions / documents for the Tech Report? I'm looking, but I can't find…

@Ton, on the dropbox also the definite text of the Tech Report is not available in .doc format (or open document format). I would love to work on it, but it would be a shame to do over everything you have done on Wednesday and Thursday…

Tom


Tom Kronenburg

Zenc | Focus op oplossingen
Alexanderstraat 18
2514 JM Den Haag
KvK:  27190312
Tel:  +31 70 3626944 of +31 6 55778353
Fax:  +31 70 3921835

tom.kronenburg at zenc.nl<mailto:tom.kronenburg at zenc.nl>
www.zenc.nl<http://www.zenc.nl/>



Van: Marc de Vries <info at devriesmarc.nl<mailto:info at devriesmarc.nl>>
Beantwoorden - Aan: "epsi-coord at lists.okfn.org<mailto:epsi-coord at lists.okfn.org>" <epsi-coord at lists.okfn.org<mailto:epsi-coord at lists.okfn.org>>
Datum: Sun, 18 Dec 2011 16:29:02 +0100
Aan: "epsi-coord at lists.okfn.org<mailto:epsi-coord at lists.okfn.org>" <epsi-coord at lists.okfn.org<mailto:epsi-coord at lists.okfn.org>>
Onderwerp: [epsi-coord] financial planning 2012 conference

Dear all,

In view of our CC tomorrow, please find below the first rough financial planning I did for the 2012 Conference (this one is now also in the drop box under ‘conference’ and ‘planning’, sheet ‘budgets’).

My basic conclusion is that we either need to get substantial additional funds in, or we need to size down our ambitions.

I would appreciate if you would go through so we can discuss this in detail tomorrow.

Reg. M.

+++++++

ASSUMPTIONS


people

number

normal participants

200

speakers

30

AB members

5

sectoral experts

8

sponsors

7

total external

250

team

6

assistants

10

total team

16

total participants

266


unit prices based on offer de Doelen 14/10/11



BUDGET PLANNING


unit price

units needed

costs

(sub)totals

location

1 plenary room + 3 break out rooms

3589

1

3589

1 extra break out room

285

1

285

1 hall for lunch and drinks

0

1

0

bouncer + wardrobe etc

4,65

266

1236,9

technical infrastructure

3400

1

3400

technical assistance

500

2

1000

various furniture

600

1

600

food and beverage conference

3 x coffea

8

250

2000

lunch

17,3

250

4325

drinks

7,45

250

1862,5

support

assistants (students)

100

10

1000

communication

video

1

1000

1000

promotional material

1000

photographer

1

400

400

other

gifts speakers

10

30

300

EPSI bag

5

250

1250

costs speakers

travel

7100

hotel

100

30

3000

total conference costs

33348,4


day before arrangements

dinner

35

56

1960

travel AB members

500

5

2500

hotel AB members

200

5

1000

travel sectoral experts

400

8

3200

hotel sectoral experts

200

8

1600

total costs day before arrangements

10260


total costs entire event

43608,4


coverage epsi budget

AB meeting

3500

SE meeting

4800

conference costs

3500

Award winners

5400

total coverage epsi budget

17200


external coverage

ministry interior

7500

Rotterdam support fund

PM

Rotterdam marketing fund

1000

companies

PM


total external coverage

8500


total coverage

25700


GAP

17908,4

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