[foundation-board] Fwd: DM2E: excellent news!

Mon Aug 15 17:20:06 UTC 2011

FYI here are further details on the DM2E project, which the EC has now
entered into negotiation with (further details below).

The OKF is allocated €310,357 from a total of over €2.5 million. This is
over 12% of the total budget, which is divided amongst 14 partners. We are
allocated the second largest share, after the Humboldt University in Berlin.

The EC are requesting that the budget is cut. This is part of the
negotiation process. I'll speak to the other partners later in the week and
keep the board updated.

All the best,

Jonathan

---------- Forwarded message ----------

 Dear all,
this is to forward to you the official notification of the Commission's
intention to negotiate our project with a funding perspective. We now need
to urgently determine
a) the negotiation date (20th of September is excluded for me);
b) how to deal with the issues raised in the ESR (attached once again);
c) how to deal with the budget cuts required;
d) who goes to the negotiation meeting.
I propose to have a skype conference on Tuesday (16th) with as many of you
as are available. A worse alternative would be Thursday, 18th.
I need a separate talk with Oren, Dov and Lena concerning the participation
of the National Library of Israel, as the procedure that wored in other
Europeana projects is not acceptable for Pat Manson. She is stricter in this
respect and we'll have to come up with a different setup.
In order to determine availability for such a skype conference I have set up
a Doodle poll at http://www.doodle.com/7vrc4rxuvkhsbyaq
Please indicate your availability a.s.a.p.!
Best -- Stefan

<EC message>
Dear Professor Gradmann,
We hereby invite you for a first *negotiation meeting* in Luxembourg, at
Commission Building rue R. Stumper 10 (*mid- September, actual date to be
confirmed*). We kindly ask you to pass this invitation on to the other
beneficiaries of the project and to ensure that all participants to the
meeting will be authorised to take decisions for and on behalf of the
consortium during the negotiation meeting. The section of this email
entitled "Negotiation Mandate" provides you with all the information you
need to prepare the negotiation meeting. *For administrative reasons it
contains a provisional date for the first negotiation meeting but note that
this will be agreed and confirmed with you by separate mail.*
The negotiating Project Officer (PO) is Mrs Claudine THOMAS. The full
contact references are detailed in the "Negotiation Mandate" appended to
this mail.
*Please note that the negotiations must be successfully concluded by
02/12/2011.*
In case this deadline is not met, the Commission reserves the right to
cancel negotiations and any subsequent offer for a project grant agreement.
We also would like to draw your attention to the fact that negotiations may
be terminated, or the negotiation mandate modified, if so required following
the results of the consultation with other departments within the
Commission.
Please note that in accordance with the legislation in force, the
coordinator is obliged to deposit any pre-financing received from the
Commission on an *interest-bearing* bank account. If you do not comply with
this obligation, your participation as coordinator may not be accepted.
The negotiation process is supported by an on-line tool called *NEF* which
you will need to use to submit data that is necessary for the grant
agreement.
NEF will also provide access to the *Legal & Financial Validation form (LFV
lite)*. The LFV lite provides an overview of the status concerning the legal
and financial data of the partners of your project, and indicates those
partners for whom legal and/or financial data is missing. If the legal
and/or financial data of one or more partners is flagged as needed in the
LFV lite or would be incorrect, new legal and/or financial documents must be
submitted for the partner(s) concerned. Additionally the Commission can also
request documents and information in regard to the operational capacity of
the consortium and beneficiaries to achieve the objectives and expected
results of the project.
The detailed explanations for accessing NEF will be sent shortly in a
separate e-mail. Further guidance is available on-line at the following
address: http://ec.europa.eu/research/negotiation/
You should have already received the Evaluation Summary Report (ESR) in the
info letter email. If not, please contact the negotiating Project Officer.

*Negotiation guidance notes* and the *most recent templates for the
Description of Work* (Annex I to the Grant Agreement) are available at
http://ec.europa.eu/information_society/activities/ict_psp/participating/grant_agreement/index_en.htm.

*This letter should not be regarded under any circumstances as a formal
commitment by the Commission to give financial support as this depends, in
particular, on the satisfactory conclusion of negotiations and the
completion of the formal selection process.*
Should you have any queries about the above, please do not hesitate to
contact the negotiating Project Officer (please send a copy of all your
correspondence to the econtentplus at ec.europa.eu mailbox).
Yours sincerely,
Patricia Manson (Head of Unit)
eContent and Safer Internet
DG Information Society and Media
European Commission
L-2920 LUXEMBOURG

   Negotiation Mandate  1. Proposal number:297274 Acronym:DM2E  2. Strategic
objective/theme:  3. *Project Officer (to whom all documents must be
returned):*
 MD. THOMAS Claudine Tel:37896
 European Commission e-Mail:Claudine.THOMAS at ec.europa.eu
 DG INFSO - E 06
 Office: EUFO - 01/284
 L - 2920 Luxembourg  4. Date and time of first negotiation meeting: 20/09/2011
at 9:30am
 Address for the first negotiation meeting: 10 rue Robert Stumper 2557
LUXEMBOURG -L L - 2920 Luxembourg  5. *EC financial contribution:*
 Maximum financial EC contribution 2.100.000,00 € (euro)  6. Duration of the
project: 36 Months  7. *Change of technical content*
 The following are general comments to be considered in drafting your
Description of Work, in addition to those raised in the Evaluation Summary
Report. Further technical issues arising from the proposal and the
Description of Work may be raised during negotiation.
General: Be aware that the "Description of Work" and the proposal submitted
to the Call are two different documents rather than two versions of the
same. As part of the grant agreement, the DoW presents a concrete work plan
with specific tasks and clearly demonstrates how objectives are planned to
be met. Objectives should, therefore, be realistic and achievable. This
supports both project internal monitoring and reviewing by external experts
and the Commission. It is against the DoW that it will be assessed whether
the consortium delivers to the contract.
Please note that the abstract will be published on the Commission website.
Please ensure it is easily understandable to a general public.  8. *Timetable
for negotiation*
 12/09/2011 Deadline for the first version of the description of work(Annex
I) and GPF
 20/09/2011 Negotiation meeting in Luxembourg
 02/12/2011 End of negotiation  <EC message>

-- 
_____________________________________________________________
Prof. Dr. Stefan Gradmann
Humboldt-Universität zu Berlin
Berlin School of Library and Information Science
Sitz: Dorothenstrasse 26
Post: Unter den Linden 6, 10099 Berlin
Tel.: +49 30 2093-4481
Fax : +49 30 2093-4335
GSM : +49 170 8352623
e-mail: stefan.gradmann at ibi.hu-berlin.de
Public Calendar View:
https://www.google.com/calendar/embed?src=stefan.gradmann%40gmail.com&ctz=Europe/Berlin
_____________________________________________________________
 Je est un autre.
(Arthur Rimbaud, Lettres du Voyant)
_____________________________________________________________

-- 
Jonathan Gray

Community Coordinator
The Open Knowledge Foundation
http://blog.okfn.org

http://twitter.com/jwyg
http://identi.ca/jwyg
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