[foundation-board] Draft minutes of OKCon board meeting

[Becky Hogge]

On 18 July 2011 10:03, Jason Kitcat <jason.kitcat at okfn.org> wrote:
>
> On 18 Jul 2011, at 09:38, Becky Hogge wrote:
>> Thanks for these - are they the minutes intended for publication?
>>
>
> No. I had assumed (perhaps incorrectly) that you would need to approve the full minutes before a precis is produced for publication?

Although I can see how that makes sense, in the past we've approved
both sets of minutes in one go at the subsequent Board meeting.

Attached, in case you don't already have them, are the guidelines we
came up with for producing the minutes for publication.

Becky
>
> All the best,
> Jason
>
>
>> On 15 July 2011 18:19, Jason Kitcat <jason.kitcat at okfn.org> wrote:
>>> Dear all
>>>
>>> The draft minutes have been posted to:
>>> http://board.okfn.org/BoardMeetings/2011-07-02
>>>
>>> All the best,
>>> Jason
>
>
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Redacting the minutes - guidelines

Concentrate on recording resolutions and actions. 

Redact discussion points where they appear in the full minutes as they rarely reflect the totality of discussion - record only that a discussion took place, and the subject of that discussion.

Remove discussions about matters where the Board has been approached in confidence.

Remove or redact discussions of individuals not on the Board of Directors, unless those individuals have granted their specific permission to be included.

Remove discussions of individuals and organisations that have a good chance of being libellous.

Record the outcome of all items on the agenda, even if those items were held over for discussion at a later date.