[foundation-board] DM2E grant approval

Tue Feb 21 11:32:31 UTC 2012

Agree on same basis

Regards
Paula

On 20 February 2012 10:05, Becky Hogge <becky.hogge at gmail.com> wrote:

> Hi
>
> On the basis of this recommendation from Laura I'm happy to give her
> authority to sign this contract.
>
> For now, I think that giving Laura authority to sign contracts such as
> this on a case-by-case basis is appropriate. I'd be happy to review
> this policy once we have a broad annual strategy in place. I
> understand that getting such a strategy in place will be something
> Laura will begin concentrating on once she has completed her work
> meeting our accounting deadline, documenting the organisation's
> finances and creating a projected cashflow, and I'm happy that these
> activities should be taking priority at this stage.
>
> Cheers
>
> Becky
>
>
>
> On 19 February 2012 20:46, Laura James <laura.james at okfn.org> wrote:
> > I should perhaps add to this that I would recommend accepting the
> > grant; the project is around open cultural heritage content and
> > bibliographic metadata, both areas of interest and experience for the
> > OKFN.  It will fund a range of outreach activities with partners
> > across the EU (some of which we have existing relationships with) to
> > meet the project requirements and will also pay for project overheads
> > easily, so the project will properly pay its way. We have staff in
> > place to deliver the majority of the work and the work will be nicely
> > aligned with other activities around metadata and cultural heritage,
> > meaning we can maximise the benefits we get from the project.
> >
> > Laura
> >
> > --
> >
> > Dr Laura James
> > Foundation Coordinator, Open Knowledge Foundation
> >
> > http://okfn.org
> >
> >
> >
> > On 16 February 2012 15:35, Laura James <laura.james at okfn.org> wrote:
> >> After many delays at the EC side, we finally have confirmation of the
> >> Digital Manuscripts to Europeana project, on which we will be a
> >> partner.  The relevant documents are attached. Our work on the project
> >> is primarily outreach and community building.
> >>
> >> The contract is now ready for signature on Form A for the OKFN.
> >> Signing such a contract is beyond my current signing authority.
> >>
> >> Would the board be willing to grant me the authority to sign this
> contract?
> >>
> >> (if not, any volunteers to print&sign&courier it over to Stefan?)
> >>
> >> many thanks,
> >>
> >> Laura
> >>
> >>
> >>
> >>
> >> --
> >>
> >> Dr Laura James
> >> Foundation Coordinator, Open Knowledge Foundation
> >>
> >> http://okfn.org
> >>
> >>
> >>
> >>
> >> ---------- Forwarded message ----------
> >> From: Stefan Gradmann <stefan.gradmann at ibi.hu-berlin.de>
> >> Date: 2012/2/16
> >> Subject: Final Grant Agreement project DM2E - ref 297274 and A-forms
> >> To: "Dr .Jutta Weber" <jutta.weber at sbb.spk-berlin.de>, Max Kaiser
> >> <max.kaiser at onb.ac.at>, Jonathan Gray <jonathan.gray at okfn.org>,
> >> Stefanos Kollias <stefanos at cs.ntua.gr>, Vassilis Tzouvaras
> >> <tzouvaras at image.ntua.gr>, Michele Barbera <barbera at netseven.it>,
> >> Christian Morbidoni <christian.morbidoni at gmail.com>, Dirk Wintergrün
> >> <dwinter at mpiwg-berlin.mpg.de>, Chris Bizer
> >> <christian.bizer at fu-berlin.de>, Timm-Martin Siewert
> >> <Timm-Martin.Siewert at exlibrisgroup.com>, Axel Kaschte
> >> <axel.kaschte at exlibrisgroup.com>, "Lena Stanley-Clamp (EAJC)"
> >> <lstanley-clamp at jpr.org.uk>, post at fa.uib.no, Nikolov-Ramirez Gaviria
> >> Jeanna <jeanna.nikolov at onb.ac.at>, Dov Winer <dov.winer at gmail.com>,
> >> rennoffice <rennoffice at mpiwg-berlin.mpg.de>, Holger Busse
> >> <holger.busse at sbb.spk-berlin.de>, Alois Pichler
> >> <Alois.Pichler at fof.uib.no>, Everardus Overgaauw
> >> <Everardus.Overgaauw at sbb.spk-berlin.de>, Gerhard Müller
> >> <Gerhard.Mueller at sbb.spk-berlin.de>, Sam Leon <sam.leon at okfn.org>,
> >> Laura James <laura.james at okfn.org>, Rune Kyrkjebø
> >> <Rune.Kyrkjebo at ub.uib.no>
> >> Cc: Renate Ubachs <renate.ubachs at humboldt-innovation.de>, steffen
> >> hennicke <steffen.hennicke at ibi.hu-berlin.de>, Evelyn Dröge
> >> <evelyn.droege at ibi.hu-berlin.de>, Tiina Ison <Tiina.ison at gmail.com>,
> >> Konstantin Baierer <konstantin at baierer.de>
> >>
> >>
> >> Dear DM2E partners,
> >> good news: I am now forwarding the message below from the EC asking us
> >> to sign the grant agreement - and that will be done immediately. But
> >> there's work for you, as well: this message has two attachments, the
> >> final version of the DoW and the A-forms you will need to sign to
> >> access to the contract.
> >>
> >> Each of you should thus sign three copies of your accession form (Form
> A).
> >>
> >> In the event that the accession form of one of the beneficiaries is
> >> not signed by the person(s) named in the grant agreement, this
> >> beneficiary should confirm in an accompanying letter that he/she is
> >> empowered to sign the grant agreement.
> >>
> >> Each of you should return three original signed copies of your Form A
> >> to me by express courier. These Form A''s will then be countersigned
> >> by our authorised legal representative and I will keep one of the
> >> original signed accession forms for my own files, return the second
> >> original to you and send the third original signed accession form to
> >> the Commission services to our Project Officer (see above).
> >>
> >> The signed Forms A should be sent to the Commission at the latest 45
> >> days after entry into force of the grant agreement.
> >>
> >> In the event that any of the other beneficiaries do not accede to the
> >> grant agreement within 45 days after entry into force of the grant
> >> agreement, the Commission may terminate the grant agreement.
> >> Lastly, please note that the starting date of the project is mentioned
> >> in Article 3(2) of the grant agreement.
> >>
> >> I thus count on all of you to quickly return the accession forms and
> >> am really glad we thus will have a signed contract with the Commission
> >> before our Kick-Off meeting :)
> >>
> >> Best -- Stefan Gradmann
> >>
> >>
> >>
> >>
> >> Dear Coordinator,
> >>
> >> You will find attached to this email PDF documents containing the
> >> above-referenced grant agreement and its annexes.
> >>
> >> This includes the pre-completed accession forms (Form A) for all
> >> beneficiaries listed in Article 1(2) of the grant agreement. Kindly
> >> forward a copy of the grant agreement (in electronic or paper form as
> >> appropriate), the respective Form A and a copy of this e-mail to each
> >> of the beneficiaries.
> >>
> >> We kindly ask you to sign and date two copies of the grant agreement.
> >> Please indicate above the signature of the authorised legal
> >> representative of your organisation his or her name and position and
> >> if applicable add the stamp of your organisation. If the authorised
> >> legal representative named in the preamble of the grant agreement is
> >> not the person signing the grant agreement, please confirm in the
> >> accompanying letter the legal authorisation of the person having
> >> signed.
> >>
> >> Please confirm in writing in the accompanying letter that no
> >> modification has been made to the text of the grant agreement. Any
> >> modification that has not been discussed and agreed with our services
> >> cannot and will not be taken into consideration.
> >>
> >> We request that you return both copies of the signed grant agreement
> >> within 10 working days by express courier to the Commission services
> >> to the following address:
> >>
> >> THOMAS Claudine
> >> European Commission
> >> DG INFSO - E06
> >> Office: EUFO 01/284
> >> L-2920 LUXEMBOURG
> >> Please note that, in accordance with Article 9(1) of the grant
> >> agreement, the above address is to be used for any communication or
> >> request concerning the grant agreement.
> >> For information or documents to be transferred by electronic means,
> >> the following addresses shall be used:
> >> INFSO-ICT-PSP-297274 at ec.europa.eu
> >> In your accompanying letter, please inform us of your communication
> >> address and of the addresses of the beneficiaries communicated to you,
> >> in accordance with Article 9(1) and II.2(1) of the grant agreement.
> >>
> >> As soon as the Commission receives the dated and signed original
> >> copies of the grant agreement, both copies will be signed and dated by
> >> the Director General (or his authorised representative) on behalf of
> >> the Commission. One original grant agreement will be returned to you
> >> as Coordinator of the consortium as legal proof that the grant
> >> agreement has been signed by the Commission and has therefore entered
> >> into force. We will ask you to distribute a copy of this signed grant
> >> agreement to all the beneficiaries.
> >>
> >> The other beneficiaries should sign three copies of their accession
> >> form (Form A).
> >>
> >> In the event that the accession form of one of the beneficiaries is
> >> not signed by the person(s) named in the grant agreement, this
> >> beneficiary should confirm in an accompanying letter that he/she is
> >> empowered to sign the grant agreement.
> >>
> >> Each of the beneficiaries should return three original signed copies
> >> of their Form A to you by express courier. These Form A''s should be
> >> countersigned by the authorised legal representative of your
> >> organisation and you should keep one of the original signed accession
> >> forms for your own files, return the second original to the
> >> beneficiary and send the third original signed accession form to the
> >> Commission services to your Project Officer (see above).
> >>
> >> The signed Forms A should be sent to the Commission at the latest 45
> >> days after entry into force of the grant agreement.
> >>
> >> In the event that any of the other beneficiaries do not accede to the
> >> grant agreement within 45 days after entry into force of the grant
> >> agreement, the Commission may terminate the grant agreement.
> >> Lastly, please note that the starting date of the project is mentioned
> >> in Article 3(2) of the grant agreement.
> >>
> >> If you have any questions with regard to the content of this e-mail,
> >> please do not hesitate to contact your Project Officer.
> >>
> >> Yours sincerely,
> >> BEUSELING Peter
> >> European Commission
> >> Directorate General Information Society and Media
> >> Head of Unit DG INFSO - E07
> >> Admin and Finance
> >> <
> >>
> >>
> >>
> >>
> >> ____________________________________
> >> Prof. Dr. Stefan Gradmann
> >> Präsident der Deutschen Gesellschaft für Informationswissenschaft und
> >> Informationspraxis (DGI)
> >> Humboldt-Universität zu Berlin
> >> Berlin School of Library and Information Science
> >> Sitz: Dorothenstrasse 26 / Post: Unter den Linden 6, 10099 Berlin
> >> Tel.:  +49 30 2093-4481
> >> Sekr.:  +49 30 2093-4466
> >> Fax :  +49 30 2093-4335
> >> GSM :  +49 170 8352623
> >> e-mail: stefan.gradmann at ibi.hu-berlin.de
> >> ____________________________________
> >> Je est un autre.
> >> (Arthur Rimbaud, Lettres du Voyant)
> >> ____________________________________
> >
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