[okfn-help] Fwd: FAO people at Open Everything Open Space meeting on 26th September

Tue Oct 7 19:40:11 BST 2008

Hi All,
Wanted to quickly contribute my thoughts too:

>
> * I like Beth's idea of having a sliding scale of prices but giving
> everyone back 10 OpenCoins
>

I don't have a problem with charging. Any sponsorship that we get will
reduce the need to make up the costs via entrance tickets. Paying money
takes more commitment than just registering and helps with rewarding the
organisers for their months of effort too ;-)

> * I believe Sofia said she'd help with facilitation and I said I'd try
> and get Johnnie Moore to help out too
> http://www.johnniemoore.com/blog/

Am happy to facilitate with whoever else wants to -- open space or however
we adapt it to what we need. Might want to have world cafe session given the
perfect cafe setup for it at KX Hub. World Cafe is great when you want
everyone to work on one topic. OS is great when you want lots of parallel
activity on things. Using both of them works well too.

Think that all for me for now other than hope to see you all in the
> IRC meeting Wednesday at 6.30pm in #ofkn on rc channel on oftc.net
> (aside, why not freenode where most people are already in my
> experience?)
>

Tav and I are facilitating in Amsterdam this week - so cant make Wednesday
meeting at 6.30pm - assume it is not this Wednesday?

The visual facilitation  - could be a session that is run the day before for
the volunteers- actually this could be seen as a give-get.. They get a free
visual facilitation session, and then they help out by capturing the
conversations visually during the day. We would just need a visual
 facilitator.

Ok folks, tafn,
Sofia

2008/10/6 Beth Tilston <bethtilston at googlemail.com>:
> > OK guys, here's my reading of what we said the other day.   Sorry about
> the
> > delay – my computer's bust and it's been almost impossible to get in
> front
> > of a computer for any length of time.  Please bear in mind when you read
> > this that I wasn't taking notes as 'minutes' but just for myself.
>  There's a
> > lot missing from here that I'd like other people to fill in.
> >
> > Firstly, and we didn't discuss this, I want to ask people what they think
> > the aim of the two/three days would be?  When Chris and I were doing
> Reclaim
> > the Web, we knew that our aim was to introduce activists (3rd Sector,
> > volunteers, NGO employees etc) to social media, but it seems that our
> remit
> > for this event  has become much wider than this.  Can we come up with an
> > elevator pitch that I can give to people I meet at various moo-cardy
> > events?  I guess this means defining the Open Space question.  This will
> > also be important for writing proposals.
> >
> > What we spoke about on the 26th
> >
> > The Space
> >
> > We decided on the Hub KX for the event and as such are limited to the
> amount
> > of people that the space will take (something over 100, Josef?).  The Hub
> KX
> > was free at the end of March/beginning of April (see below).
> >
> > The Date and Time of the event
> >
> > The end of March/beginning of April was mooted as a good time for the
> > event.  It was suggested that we join up with an event being organised by
> > the Open Knowledge Foundation (??? – Josef?) and hold the event over two
> > days.  Josef was tasked with following up on this which I think he has
> done
> > and fed back to the group. As I will never get this written up if I start
> > rooting around in my emails trying to work out what he said, I suggest
> that
> > Josef tell us once again what the feedback on this was.  There were some
> > suggestions that even if we don't pair up with the OKF, we hold a 2/3 day
> > long event rather than a single day event.  This was suggested as Open
> Space
> > discussions should be held over this length of time.
> >
> > Connection and Momentum
> >
> > We decided that we would set up a mailing list to communicate with each
> > other.  This has been done.
> >
> > We talked about registration and how early registration would be
> important
> > both from the point of view of knowing numbers but also so that we could
> > begin to make connections between people before the event.  We also
> talked
> > about getting people talking to each other before the event – perhaps on
> > another mailing list.  It was suggested that we use a kind of
> collaborative
> > approach to organising the event i.e. getting people to suggest and vote
> for
> > people they'd like to see speaking there – Chris had some good ideas
> about
> > this – Chris, can you remind us what you said?
> >
> > We discussed how we would disseminate the ideas collected at the event
> and
> > how we would encourage people to connect afterwards.  Various mechanisms
> for
> > doing this were put forward, wikis, collaborative text editors, using a
> Wii
> > pen and keeping a digital record of notes, cameras and drawings, a live
> > edited magazine but it became clear that we would need to have people
> > present whose responsibility it was to document the proceedings.  We
> decided
> > that there should be practice sessions in this beforehand.  It became
> clear
> > that we would need to define a number of different roles and try to find
> > volunteers.  We also decided we'd try and borrow/be given phones and
> cameras
> > etc to document the day.
> >
> > Prior to the event
> >
> > We spoke about having practice sessions in effective documentation before
> > the event (perhaps the day before) and also a session in 'visual
> > facilitation'.  I don't remember what this was – can anyone help?  It was
> > also suggested that the core team have practice sessions beforehand – can
> > anyone remember what in?
> >
> > After the event
> >
> > We discussed how to keep the momentum generated by the day going or
> whether
> > this was even our responsibility.  It was suggested that we get attendees
> to
> > divide up into regions at the end and agree dates and times when they
> would
> > meet to continue the conversation.
> >
> >  Infrastructure
> >
> > We discussed having some sort of event specific money so that we could
> give
> > back to people all/most of what they paid for the event – and that they
> > would then be able to spend this in local shops.   We spoke about whether
> we
> > should charge for the event and everyone agreed that charging was ok, if
> > only as a mechanism to make people attend.   No one wanted to have money
> be
> > a barrier to attendance so we thought that we could have a clear policy
> of
> > waiving entrance fees for anyone who couldn't afford them.  (Further idea
> > from Beth – we have a sliding scale of ticket prices and we give back
> only
> > the lowest amount on the scale i.e. we have a scale from £10-£40 and we
> give
> > everyone back £10 in fake money)
> >
> > We discussed 'cosying up' the Hub KX with the inclusion of hammocks and
> bean
> > bags etc.
> >
> > We stated that we'd like to get some sponsorship for this event and
> everyone
> > was ok with that.  We decided that the next step in this would be
> developing
> > a working proposal to send to potential sponsors.
> >
> > Open Space
> >
> > We discussed our experiences of Open Space Technology and we decided that
> we
> > really needed someone to facilitate this.  We discussed how long an Open
> > Space event should take and decided that the event should be at least two
> > days long.
> >
> > Next Steps
> >
> > ·         Josef to badger Open Knowledge Foundation (??) for dates – has
> > this now been superseded by events?
> >
> >
> >
> > ·         A cohesive proposal to be written collaboratively – two week
> > deadline – HOWEVER, I WAS LATE WITH THE NOTES SO SHALL WE AGREE A
> DIFFERENT
> > DEADLINE?
> > I have cc'd in everyone's individual email addresses, but if you're
> already
> > on the mailing list please let me know and I'll just send mail to there
> in
> > the future.
> >
> > Beth xxx
> > _______________________________________________
> > okfn-help mailing list
> > okfn-help at lists.okfn.org
> > http://lists.okfn.org/cgi-bin/mailman/listinfo/okfn-help
> >
> >
>
>
>
> --
> Josef Davies-Coates
> 07974 88 88 95
> http://uniteddiversity.com
> Together We Have Everything
>

-- 
Sofia Bustamante │ www.turnupthecourage.com | www.melaninpartnership.com
m: +44(0)7913088975 │t: +44(0)208 123 8941 │ skype: olasofia │sl: olasofia
seelowe

"for knowledge, add something everyday. For wisdom, subtract" Lao Tzu

-- 
Sofia Bustamante │ www.turnupthecourage.com | www.melaninpartnership.com
m: +44(0)7913088975 │t: +44(0)208 123 8941 │ skype: olasofia │sl: olasofia
seelowe

"for knowledge, add something everyday. For wisdom, subtract" Lao Tzu
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