[Open-access] Call for Expressions of Interest in Hosting the Annual Open Repositories Conference, 2016

Fri Jun 27 08:05:23 UTC 2014

Apologies for cross-posting

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June 27, 2014

Read it online: http://bit.ly/1rE2cKe

-- CALL for Expressions of Interest in Hosting the Annual Open
Repositories Conference, 2016 --

The Open Repositories Steering Committee seeks Expressions of Interest
from candidate host organizations for the 2016 Open Repositories
Annual Conference. Proposals from all geographic areas will be given
consideration.

-- Important dates  --

The Open Repositories Steering Committee is accepting Expressions of
Interest to host the OR2016 conference until August 24th 2014.
Shortlisted sites will be notified before the end of September 2014.

-- Background  --

Candidate institutions must have the ability to host a four-day
conference of approximately 300-500 attendees (OR2014 held recently in
Helsinki, Finland drew more than 450 people). This includes
appropriate access to conference facilities, lodging, and
transportation, as well as the ability to manage a range of supporting
services (food services, internet services, and conference social
events; conference web site; management of registration and online
payments; etc.). The candidate institutions and their local
arrangements committee must have the means to support the costs of
producing the conference through attendee registration and independent
fundraising. Fuller guidance is provided in the Open Repositories
Conference Handbook on the Open Repositories wiki.

-- Expressions of Interest Guidelines  --

Organisations interested in proposing to host the OR2016 conference
should follow the steps listed below:

1. Expressions of Interest (EoIs) must be received by August 24th,
2014. Please direct these EoIs and any enquiries to OR Steering
Committee Chair Carol Minton Morris <cmmorris at duraspace.org>.

2.  As noted above, the Open Repositories wiki has a set of pages at
Open Repositories Conference Handbook which offer guidelines for
organizing an Open Repositories conference. Candidate institutions
should pay particular attention to the pages listed at "Preparing a
bid" before submitting an EoI.

3.  The EoI must include:

• the name of the institution (or institutions in the case of a joint bid)

• an email address as a first point of contact

• the proposed location for the conference venue with a brief
paragraph describing • the local amenities that would be available to
delegates, including its proximity to a reasonably well-served airport

4. The OR Steering Committee will review proposals and may seek advice
from additional reviewers.  Following the review, one or more
institutions will be invited to submit a detailed proposal.

5.  Invitations to submit a detailed proposal will be issued before
the end of September 2014; institutions whose interest will not be
taken up will also be notified at that time. The invitations sent out
will provide a timeline for submitting a formal proposal and details
of additional information available to the shortlisted sites for help
in the preparation of their bid. The OR Steering Committee will be
happy to answer specific queries whilst proposals are being prepared.

-- About Open Repositories --

Since 2006 Open Repositories has hosted an annual conference that
brings together users and developers of open digital repository
platforms. For further information about Open Repositories and links
to past conference sites, please visit the OR home page:
http://sites.tdl.org/openrepositories/.

Subscribe to announcements about Open Repositories conferences by
joining the OR Google Group:
http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for Expressions of Interest out
through your communities.

Thank you!

The Open Repositories Conference Steering Committee