[okfn-coord] Coordinating main OKCon panels

[jo at frot.org]

thanks for this, Rufus, the crib-mail will save a chunk of time.
I'll think on who might chair, any recommendations apprec.


jo
On Wed, Feb 27, 2008 at 07:51:46PM +0000, Rufus Pollock wrote:
> Dear Jo and Jonathan,
> 
> It is my current understanding -- and anyone correct me please if I am 
> wrong :) -- if I'm that we are each coordinating one of the OKCon panels 
> as follows:
> 
> Transport and Environment: Jo Walsh
> Tools and Applications: Rufus Pollock
> Education and Academia: Jonathan Gray
> 
> At this point we have two main things we need to do:
> 
> 1) Make sure we have a chair for each panel. If we do not have a 
> specific chair you can always be the chair (I also note that I've 
> already lined up Becky Hogge to chair one panel though one has not been 
> specific).
> 
> 2) Write to the participants on each panel (plus chair) to:
> 
>   * confirm they are still OK to come
>   * Reiterating basic details and pointing to latest programme
>   * Outlining the basic setup
> 
> I've included a basic example of such an email below -- please note 
> places where it says INSERT :)
> 
> ~rufus
> 
> ## Panellist Email
> 
> Dear Panellist,
> 
> First, let me thank you for agreeing to come and speak at the 2008 Open 
> Knowledge Conference (OKCon) The event runs from 1030 to 1830 (doors 
> open at 1000) and your panel is scheduled to take place from INSERT 
> TIME. If you plan to come just for your talk, in order to allow some 
> margin for error, we suggest aiming to arrive no later than INSERT TIME 
> (if this is problematic please let me know).
> 
> Finally, below I include details of suggested subject matter of the 
> talks, structure of the panel and technical facilities available. Should 
> you have any queries please let me know either by email or by phone 
> (07795 176 976).
> 
> Regards,
> 
> Rufus Pollock
> 
> ## Event Details
> 
> Full information about the event, including full details of time and 
> location and the up to date programme can be found on the event website at:
> 
>   http://www.okfn.org/okcon/
> 
> ## Subject Matter
> 
> There is no specific area that you should cover so you should feel free 
> to talk about whatever you thought was interesting. That said our theme 
> is 'Applications, Tools and Services' (for the full blurb see 
> http://www.okfn.org/okcon/) so anything that related to this would be 
> particularly welcome. For example, questions you might want to
> address include:
> 
>   * How do we develop tools and approaches for dealing with open 
> data/information/knowledge that facilitate sharing and reuse.
>   * Are there important interdependencies between open material and the 
> tools to visualize and analyze that material. That is do we need data to 
> be able to develop the tools and tools in order to get the data (i.e. 
> for it to be made available.
>   * What applications and serivces are there that would particularly 
> benefit from an open approach (and why).
> 
> Regarding the audience we tend to have a fairly diverse audience 
> including scientists, 'geeks', academics and policy-makers but all 
> sharing an interest in 'Open Knowledge'. Generally we suggest pitching 
> the talk at the intelligent non-specialist.
> 
> ## Structure
> 
> Each speaker should speak for between 10 and 20 minutes. There will be 
> three speakers in each session and we aim to have 10-30 minutes of 
> discussion (depending on how long each speaker talks for).
> 
> ## Facilities
> 
> There will be standard A/V equipment (projector and microphones). 
> Internet access *cannot* be guaranteed so please bear this mind when 
> preparing a presentation.

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