[okfn-coord] Coordinating main OKCon panels

Jonathan Gray jonathan.gray at okfn.org
Tue Mar 4 16:20:53 UTC 2008

Just to second this - thanks for the ready made!



jo at frot.org wrote:
> thanks for this, Rufus, the crib-mail will save a chunk of time.
> I'll think on who might chair, any recommendations apprec.
> jo
> On Wed, Feb 27, 2008 at 07:51:46PM +0000, Rufus Pollock wrote:
>> Dear Jo and Jonathan,
>> It is my current understanding -- and anyone correct me please if I am 
>> wrong :) -- if I'm that we are each coordinating one of the OKCon panels 
>> as follows:
>> Transport and Environment: Jo Walsh
>> Tools and Applications: Rufus Pollock
>> Education and Academia: Jonathan Gray
>> At this point we have two main things we need to do:
>> 1) Make sure we have a chair for each panel. If we do not have a 
>> specific chair you can always be the chair (I also note that I've 
>> already lined up Becky Hogge to chair one panel though one has not been 
>> specific).
>> 2) Write to the participants on each panel (plus chair) to:
>>   * confirm they are still OK to come
>>   * Reiterating basic details and pointing to latest programme
>>   * Outlining the basic setup
>> I've included a basic example of such an email below -- please note 
>> places where it says INSERT :)
>> ~rufus
>> ## Panellist Email
>> Dear Panellist,
>> First, let me thank you for agreeing to come and speak at the 2008 Open 
>> Knowledge Conference (OKCon) The event runs from 1030 to 1830 (doors 
>> open at 1000) and your panel is scheduled to take place from INSERT 
>> TIME. If you plan to come just for your talk, in order to allow some 
>> margin for error, we suggest aiming to arrive no later than INSERT TIME 
>> (if this is problematic please let me know).
>> Finally, below I include details of suggested subject matter of the 
>> talks, structure of the panel and technical facilities available. Should 
>> you have any queries please let me know either by email or by phone 
>> (07795 176 976).
>> Regards,
>> Rufus Pollock
>> ## Event Details
>> Full information about the event, including full details of time and 
>> location and the up to date programme can be found on the event website at:
>>   http://www.okfn.org/okcon/
>> ## Subject Matter
>> There is no specific area that you should cover so you should feel free 
>> to talk about whatever you thought was interesting. That said our theme 
>> is 'Applications, Tools and Services' (for the full blurb see 
>> http://www.okfn.org/okcon/) so anything that related to this would be 
>> particularly welcome. For example, questions you might want to
>> address include:
>>   * How do we develop tools and approaches for dealing with open 
>> data/information/knowledge that facilitate sharing and reuse.
>>   * Are there important interdependencies between open material and the 
>> tools to visualize and analyze that material. That is do we need data to 
>> be able to develop the tools and tools in order to get the data (i.e. 
>> for it to be made available.
>>   * What applications and serivces are there that would particularly 
>> benefit from an open approach (and why).
>> Regarding the audience we tend to have a fairly diverse audience 
>> including scientists, 'geeks', academics and policy-makers but all 
>> sharing an interest in 'Open Knowledge'. Generally we suggest pitching 
>> the talk at the intelligent non-specialist.
>> ## Structure
>> Each speaker should speak for between 10 and 20 minutes. There will be 
>> three speakers in each session and we aim to have 10-30 minutes of 
>> discussion (depending on how long each speaker talks for).
>> ## Facilities
>> There will be standard A/V equipment (projector and microphones). 
>> Internet access *cannot* be guaranteed so please bear this mind when 
>> preparing a presentation.

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