[okfn-coord] Fwd: FW: URF validation of Open Knowledge Foundation (OKF), 985784326-JR
jonathan.gray at okfn.org
Thu Mar 11 12:30:03 UTC 2010
Would most appreciate tips on what accounting method we should choose for EU!
---------- Forwarded message ----------
From: <REA-URF-VALIDATION at ec.europa.eu>
Date: Thu, Mar 11, 2010 at 1:12 PM
Subject: RE: FW: URF validation of Open Knowledge Foundation (OKF), 985784326-JR
To: jonathan.gray at okfn.org
Dear Mr Jonathan,
Thank you for sending us document.
Regarding your choise of ICM as Special Transitional Flat Rate, the
current status of your organisation (Private, non-profit) does not
allow you to opt for this ICM.
In FP7 there are 4 methods for determining the indirect costs of a
participation in a project (indirect cost methods - ICM) open to
1.a Actual (real) indirect costs;
1.b Simplified method for determining real indirect costs;
2. Standard Flat Rate; and
3 . Special Transitional Flat Rate.
The choice of the ICM is related to the legal status of your
organisation and to the type of accounting system that you use.
Entities having a developed analytical accounting system use real
indirect costs (option 1.a). The simplified method (option 1.b) is
provided for entities having an accounting system for determining the
indirect eligible costs at the level of the legal entity (without the
possibility to assign them to the individual project). The special
transitional flat rate (option 3; 60% of the direct eligible costs
minus costs for subcontracting) can be chosen only by non-profit
public bodies, secondary or higher education establishments, research
organisations and SMEs who are unable to identify with certainty their
real indirect costs for the project.
As an alternative to the above, all types of legal entities may opt
for the standard flat rate (option 2; 20% of the direct eligible costs
minus costs for subcontracting).
Please note that your organisation has to fully understand the rules
regarding the choice of the ICM (Article 15 of Annex II to the grant
agreement) and has to be in compliance with them. Note that a choice
must be made in accordance with the usual accounting and management
principles and practices. I would like to insist on your
responsibility to choose the correct ICM otherwise the legality of
Form C maybe put into question by the auditors.
We highly recommend you to discuss this issue with the persons
responsible within your organisation of the accounts and make sure
that you are in compliance with our rules and your accounting
principles when confirming your ICM choice.
Could you please choose for another ICM and confirm us?
REA - Research Executive Agency
REA.A1 - FP7 Support Unit
Validation services - JR
Covent Garden, Tower B
Pl. ROGIER 16 - 1210 Brussels
From: okfn.jonathan.gray at googlemail.com
[mailto:okfn.jonathan.gray at googlemail.com] On Behalf Of Jonathan Gray
Sent: Thursday, March 11, 2010 12:30 PM
To: REA URF VALIDATION
Subject: Re: FW: URF validation of Open Knowledge Foundation (OKF), 985784326
Many thanks for you email! Please find the signed, dated Legal Entity
On Wed, Mar 10, 2010 at 12:07 PM, <REA-URF-VALIDATION at ec.europa.eu> wrote:
> Dear Sir,
> Thank you for sending us documents.
> However, the Legal Entity's Form which you sent to us was not filled. Please send us completed, dated and signed Legal Entity Form.
> Kind regards
> REA - Research Executive Agency
> REA.A1 - FP7 Support Unit
> Validation services - JR
> Covent Garden, Tower B
> Pl. ROGIER 16 - 1210 Brussels
> -----Original Message-----
> From: okfn.jonathan.gray at googlemail.com [mailto:okfn.jonathan.gray at googlemail.com] On Behalf Of Jonathan Gray
> Sent: Tuesday, March 09, 2010 1:54 PM
> To: REA URF VALIDATION
> Cc: Rufus Pollock
> Subject: URF validation of Open Knowledge Foundation (OKF), 985784326
> To whom it may concern,
> Please find attached documents for validation of the Open Knowledge
> Foundation (temporary PIC: 985784326), as per:
> This includes:
> * Articles of memorandum
> * Scan of certificate of incorporation
> * Completed legal entity form
> * Completed SME checklist
> * Scan of VAT registration
> * OKF company accounts 2007-2008
> Our annual report 2007-2008 can be found online at:
> We would be most grateful if you could confirm the receipt of these
> items as soon as possible. Also please let us know if there are any
> other items you require, or if you would like us to make any
> amendments or additions to the attached documents.
> Jonathan Gray
> Community Coordinator
> The Open Knowledge Foundation
The Open Knowledge Foundation
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