[foundation-board] board discussion: FC tasks and Chapters

Tue Apr 10 10:00:45 UTC 2012

To conclude this thread:

The items around role clarity for paid team and renumeration committee were
resolved at the board meeting. The question around time to be devoted to
strategy was discussed at the board meeting; we have a clearer plan for
this now which can be discussed at the next meeting.

We have a majority in favour of moving ahead with an MOU with Belgium and
with Austria following the standard MOU template.

We have an outstanding question as to how to handle board monitoring and
that should be an agenda item for our next board meeting.

Jordan proposed a set of details he would like to see from local groups
intending to become chapters, and I will take this forward with Kat and the
chapters with the intent that before the board meeting we can provide
richer information about the proposed chapters.

Laura

-- 

Dr Laura James
Foundation Coordinator, Open Knowledge Foundation

http://okfn.org

On 21 March 2012 11:00, paula le dieu <paula at ledieu.org> wrote:

> Please see responses below.
>
> On 15 March 2012 22:14, Jordan S Hatcher <jordan at opencontentlawyer.com>wrote:
>
>> Thanks for pulling this out into a separate set of proposals.  In the
>> future, I think we should consider numbering them so that they can be
>> debated or approved by item a bit easier.
>>
>> I have several questions on all of the items below -- as I'm still going
>> through the board pack and don't want to raise questions for points that
>> may already be answered there, I will respond once I've had time to review
>> the materials.
>>
>> I'm happy to approve ITEM 1
>> only at this time.
>>
>> Thanks
>>
>> Jordan
>>
>> On 14 Mar 2012, at 09:59, Laura James wrote:
>>
>> The following items relating to staffing have been pulled from the board
>> agenda into email at Martin and Becky's request. I think that most of these
>> require fairly straightforward approval/rejection, so I have set them out
>> below in a form which I hope will make it straightforward for each board
>> member to respond to each line item.
>>
>> Please note that as we have 7 board members, a majority of 4 is needed to
>> approve any item.
>>
>> Many thanks,
>>
>> Laura
>>
>>
>>
>>
>>
>> -------------------------------------------------------------------------------------------------------------------
>>
>> ITEM 1
>>
>> Request that Foundation Coordinators to be set target to create role
>> descriptions for all contractors and to review pay rates, both to be
>> implemented before end 2012 (in response to issues detailed in Foundation
>> Coordinator report)
>>
>> I approve
>
>>
>>
>>
>> -------------------------------------------------------------------------------------------------------------------
>>
>> ITEM 2
>>
>> Request that the board consider creation of a renumeration committee (in
>> response to issues detailed in Foundation Coordinator report)
>>
>> I approve
>
>>
>>
>>
>> -------------------------------------------------------------------------------------------------------------------
>>
>> ITEM 3
>>
>> Request that the board to agree to the executive team dedicating
>> significant time to strategy development in the near term as a priority,
>> which may mean that other activities such as management of individual
>> projects, conversion of contractors to employees, process improvements,
>> etc, are put on hold or done to a very basic level for this period. This
>> will ensure the strategy is developed as quickly as possible whilst
>> maintaining basic operational management at a level similar to that offered
>> during the first 2 months of 2012.
>>
>> I would like to understand the time period during which this will be the
> case?
>
>>
>>
>> -------------------------------------------------------------------------------------------------------------------
>>
>> ITEM 4
>>
>> Belgium:  Chapter incorporation
>>
>> 1) Request for confirmation that we are happy to move to sign an MOU
>> following the standard template
>> https://docs.google.com/document/d/1x8hvgLhklXma7bS0dKgJL9Xs2-Q6xlWgu2JV3S-oJGg/edit
>> (Recommendation from Laura&Kat:  that we accept Belgium as a chapter. They
>> are a robust group we've worked with extensively.  Their incorporation
>> articles were reviewed by Laura and look acceptable within the MOU
>> requirements.)
>>
>> I approve on recommendation from Senior team
>
>>
>> 2) We have the option of nominating someone to their board as part of the
>> MOU. Do the board wish to take this up and nominate someone, and if so
>> whom?   (Recommendation from Laura&Kat: this is very much down to the board
>> to choose, but we are very confident in the professionalism of the team not
>> to need close supervision. )
>>
>> We should always retain the right but not necessarily exercise it.
>
>>
>> 3) Request from the local group for central funds to pay for travel costs
>> for a high profile international speaker at a big event they are running
>> http://appsforghent.be to help boost their profile. Speaker TBC.
>> (Recommendation from Laura&Kat:  accept this request subject to it being a
>> reasonable amount & an estimate being received before we confirm. (funding
>> from Omidyar chapter support pot))
>>
>> I approve though note that we need to ensure we are not establishing a
> precedent that we are then stuck with with regards to Chapter activities.
>
>>
>>
>>
>> -------------------------------------------------------------------------------------------------------------------
>>
>> ITEM 5
>>
>> Austria:  Chapter incorporation
>>
>> 1) Request for confirmation that we are happy to move to sign an MOU
>> following the standard template
>> https://docs.google.com/document/d/1x8hvgLhklXma7bS0dKgJL9Xs2-Q6xlWgu2JV3S-oJGg/edit
>> (Recommendation from Laura&Kat:  that we accept Austria as a chapter. They
>> are an active local group and have been for some time.)
>>
>> I approve on recommendation from senior team.
>
>>
>> 2) We have the option of nominating someone to their board as part of the
>> MOU. Do the board wish to take this up and nominate someone, and if so
>> whom?  (Recommendation from Laura&Kat: this is very much down to the board
>> to choose, but we are confident in the competance of the group not to need
>> close supervision. )
>>
>> Retain the right but not necessarily exercise.
>
>>
>>
>>
>> -------------------------------------------------------------------------------------------------------------------
>>
>> ITEM 6
>>
>> Switzerland:  Chapter incorporation
>>
>>
>> 1) Request for confirmation that we are happy to move to sign an MOU
>> following the standard template
>> https://docs.google.com/document/d/1x8hvgLhklXma7bS0dKgJL9Xs2-Q6xlWgu2JV3S-oJGg/edit
>> (Recommendation from Laura&Kat:  that we accept Austria as a chapter. They
>> are an active local group, we've met them and they seem competant.)
>>
>> I am less confident in the recommendation from the senior team. I would
> like us to be a little more confident in the Swiss team and their capacity.
> It is always worth spending more time ahead of chapter acceptance rather
> than afterwards!
>
>>
>> 2) We have the option of nominating someone to their board as part of the
>> MOU. Do the board wish to take this up and nominate someone, and if so
>> whom?   (Recommendation from Laura&Kat: this is very much down to the board
>> to choose, but we are confident in the competance of the people involved
>> not to need close supervision. )
>>
>> See above re. confidence.
>
>>
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>> foundation-board at lists.okfn.org
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>>
>>
>>  ____
>> Mr. Jordan S Hatcher, JD, LLM
>>
>> More at: <http://www.jordanhatcher.com>
>> Co-founder:  <http://www.opendatacommons.org>
>> Open Knowledge: <http://www.okfn.org/>
>>
>>
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>>
>>
>
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