[foundation-board] DM2E grant approval

Mon Feb 20 10:05:19 UTC 2012

Hi

On the basis of this recommendation from Laura I'm happy to give her
authority to sign this contract.

For now, I think that giving Laura authority to sign contracts such as
this on a case-by-case basis is appropriate. I'd be happy to review
this policy once we have a broad annual strategy in place. I
understand that getting such a strategy in place will be something
Laura will begin concentrating on once she has completed her work
meeting our accounting deadline, documenting the organisation's
finances and creating a projected cashflow, and I'm happy that these
activities should be taking priority at this stage.

Cheers

Becky

On 19 February 2012 20:46, Laura James <laura.james at okfn.org> wrote:
> I should perhaps add to this that I would recommend accepting the
> grant; the project is around open cultural heritage content and
> bibliographic metadata, both areas of interest and experience for the
> OKFN.  It will fund a range of outreach activities with partners
> across the EU (some of which we have existing relationships with) to
> meet the project requirements and will also pay for project overheads
> easily, so the project will properly pay its way. We have staff in
> place to deliver the majority of the work and the work will be nicely
> aligned with other activities around metadata and cultural heritage,
> meaning we can maximise the benefits we get from the project.
>
> Laura
>
> --
>
> Dr Laura James
> Foundation Coordinator, Open Knowledge Foundation
>
> http://okfn.org
>
>
>
> On 16 February 2012 15:35, Laura James <laura.james at okfn.org> wrote:
>> After many delays at the EC side, we finally have confirmation of the
>> Digital Manuscripts to Europeana project, on which we will be a
>> partner.  The relevant documents are attached. Our work on the project
>> is primarily outreach and community building.
>>
>> The contract is now ready for signature on Form A for the OKFN.
>> Signing such a contract is beyond my current signing authority.
>>
>> Would the board be willing to grant me the authority to sign this contract?
>>
>> (if not, any volunteers to print&sign&courier it over to Stefan?)
>>
>> many thanks,
>>
>> Laura
>>
>>
>>
>>
>> --
>>
>> Dr Laura James
>> Foundation Coordinator, Open Knowledge Foundation
>>
>> http://okfn.org
>>
>>
>>
>>
>> ---------- Forwarded message ----------
>> From: Stefan Gradmann <stefan.gradmann at ibi.hu-berlin.de>
>> Date: 2012/2/16
>> Subject: Final Grant Agreement project DM2E - ref 297274 and A-forms
>> To: "Dr .Jutta Weber" <jutta.weber at sbb.spk-berlin.de>, Max Kaiser
>> <max.kaiser at onb.ac.at>, Jonathan Gray <jonathan.gray at okfn.org>,
>> Stefanos Kollias <stefanos at cs.ntua.gr>, Vassilis Tzouvaras
>> <tzouvaras at image.ntua.gr>, Michele Barbera <barbera at netseven.it>,
>> Christian Morbidoni <christian.morbidoni at gmail.com>, Dirk Wintergrün
>> <dwinter at mpiwg-berlin.mpg.de>, Chris Bizer
>> <christian.bizer at fu-berlin.de>, Timm-Martin Siewert
>> <Timm-Martin.Siewert at exlibrisgroup.com>, Axel Kaschte
>> <axel.kaschte at exlibrisgroup.com>, "Lena Stanley-Clamp (EAJC)"
>> <lstanley-clamp at jpr.org.uk>, post at fa.uib.no, Nikolov-Ramirez Gaviria
>> Jeanna <jeanna.nikolov at onb.ac.at>, Dov Winer <dov.winer at gmail.com>,
>> rennoffice <rennoffice at mpiwg-berlin.mpg.de>, Holger Busse
>> <holger.busse at sbb.spk-berlin.de>, Alois Pichler
>> <Alois.Pichler at fof.uib.no>, Everardus Overgaauw
>> <Everardus.Overgaauw at sbb.spk-berlin.de>, Gerhard Müller
>> <Gerhard.Mueller at sbb.spk-berlin.de>, Sam Leon <sam.leon at okfn.org>,
>> Laura James <laura.james at okfn.org>, Rune Kyrkjebø
>> <Rune.Kyrkjebo at ub.uib.no>
>> Cc: Renate Ubachs <renate.ubachs at humboldt-innovation.de>, steffen
>> hennicke <steffen.hennicke at ibi.hu-berlin.de>, Evelyn Dröge
>> <evelyn.droege at ibi.hu-berlin.de>, Tiina Ison <Tiina.ison at gmail.com>,
>> Konstantin Baierer <konstantin at baierer.de>
>>
>>
>> Dear DM2E partners,
>> good news: I am now forwarding the message below from the EC asking us
>> to sign the grant agreement - and that will be done immediately. But
>> there's work for you, as well: this message has two attachments, the
>> final version of the DoW and the A-forms you will need to sign to
>> access to the contract.
>>
>> Each of you should thus sign three copies of your accession form (Form A).
>>
>> In the event that the accession form of one of the beneficiaries is
>> not signed by the person(s) named in the grant agreement, this
>> beneficiary should confirm in an accompanying letter that he/she is
>> empowered to sign the grant agreement.
>>
>> Each of you should return three original signed copies of your Form A
>> to me by express courier. These Form A''s will then be countersigned
>> by our authorised legal representative and I will keep one of the
>> original signed accession forms for my own files, return the second
>> original to you and send the third original signed accession form to
>> the Commission services to our Project Officer (see above).
>>
>> The signed Forms A should be sent to the Commission at the latest 45
>> days after entry into force of the grant agreement.
>>
>> In the event that any of the other beneficiaries do not accede to the
>> grant agreement within 45 days after entry into force of the grant
>> agreement, the Commission may terminate the grant agreement.
>> Lastly, please note that the starting date of the project is mentioned
>> in Article 3(2) of the grant agreement.
>>
>> I thus count on all of you to quickly return the accession forms and
>> am really glad we thus will have a signed contract with the Commission
>> before our Kick-Off meeting :)
>>
>> Best -- Stefan Gradmann
>>
>>
>>
>>
>> Dear Coordinator,
>>
>> You will find attached to this email PDF documents containing the
>> above-referenced grant agreement and its annexes.
>>
>> This includes the pre-completed accession forms (Form A) for all
>> beneficiaries listed in Article 1(2) of the grant agreement. Kindly
>> forward a copy of the grant agreement (in electronic or paper form as
>> appropriate), the respective Form A and a copy of this e-mail to each
>> of the beneficiaries.
>>
>> We kindly ask you to sign and date two copies of the grant agreement.
>> Please indicate above the signature of the authorised legal
>> representative of your organisation his or her name and position and
>> if applicable add the stamp of your organisation. If the authorised
>> legal representative named in the preamble of the grant agreement is
>> not the person signing the grant agreement, please confirm in the
>> accompanying letter the legal authorisation of the person having
>> signed.
>>
>> Please confirm in writing in the accompanying letter that no
>> modification has been made to the text of the grant agreement. Any
>> modification that has not been discussed and agreed with our services
>> cannot and will not be taken into consideration.
>>
>> We request that you return both copies of the signed grant agreement
>> within 10 working days by express courier to the Commission services
>> to the following address:
>>
>> THOMAS Claudine
>> European Commission
>> DG INFSO - E06
>> Office: EUFO 01/284
>> L-2920 LUXEMBOURG
>> Please note that, in accordance with Article 9(1) of the grant
>> agreement, the above address is to be used for any communication or
>> request concerning the grant agreement.
>> For information or documents to be transferred by electronic means,
>> the following addresses shall be used:
>> INFSO-ICT-PSP-297274 at ec.europa.eu
>> In your accompanying letter, please inform us of your communication
>> address and of the addresses of the beneficiaries communicated to you,
>> in accordance with Article 9(1) and II.2(1) of the grant agreement.
>>
>> As soon as the Commission receives the dated and signed original
>> copies of the grant agreement, both copies will be signed and dated by
>> the Director General (or his authorised representative) on behalf of
>> the Commission. One original grant agreement will be returned to you
>> as Coordinator of the consortium as legal proof that the grant
>> agreement has been signed by the Commission and has therefore entered
>> into force. We will ask you to distribute a copy of this signed grant
>> agreement to all the beneficiaries.
>>
>> The other beneficiaries should sign three copies of their accession
>> form (Form A).
>>
>> In the event that the accession form of one of the beneficiaries is
>> not signed by the person(s) named in the grant agreement, this
>> beneficiary should confirm in an accompanying letter that he/she is
>> empowered to sign the grant agreement.
>>
>> Each of the beneficiaries should return three original signed copies
>> of their Form A to you by express courier. These Form A''s should be
>> countersigned by the authorised legal representative of your
>> organisation and you should keep one of the original signed accession
>> forms for your own files, return the second original to the
>> beneficiary and send the third original signed accession form to the
>> Commission services to your Project Officer (see above).
>>
>> The signed Forms A should be sent to the Commission at the latest 45
>> days after entry into force of the grant agreement.
>>
>> In the event that any of the other beneficiaries do not accede to the
>> grant agreement within 45 days after entry into force of the grant
>> agreement, the Commission may terminate the grant agreement.
>> Lastly, please note that the starting date of the project is mentioned
>> in Article 3(2) of the grant agreement.
>>
>> If you have any questions with regard to the content of this e-mail,
>> please do not hesitate to contact your Project Officer.
>>
>> Yours sincerely,
>> BEUSELING Peter
>> European Commission
>> Directorate General Information Society and Media
>> Head of Unit DG INFSO - E07
>> Admin and Finance
>> <
>>
>>
>>
>>
>> ____________________________________
>> Prof. Dr. Stefan Gradmann
>> Präsident der Deutschen Gesellschaft für Informationswissenschaft und
>> Informationspraxis (DGI)
>> Humboldt-Universität zu Berlin
>> Berlin School of Library and Information Science
>> Sitz: Dorothenstrasse 26 / Post: Unter den Linden 6, 10099 Berlin
>> Tel.:  +49 30 2093-4481
>> Sekr.:  +49 30 2093-4466
>> Fax :  +49 30 2093-4335
>> GSM :  +49 170 8352623
>> e-mail: stefan.gradmann at ibi.hu-berlin.de
>> ____________________________________
>> Je est un autre.
>> (Arthur Rimbaud, Lettres du Voyant)
>> ____________________________________
>
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