[foundation-board] board discussion: FC tasks and Chapters

Wed Mar 14 09:59:33 UTC 2012

The following items relating to staffing have been pulled from the board
agenda into email at Martin and Becky's request. I think that most of these
require fairly straightforward approval/rejection, so I have set them out
below in a form which I hope will make it straightforward for each board
member to respond to each line item.

Please note that as we have 7 board members, a majority of 4 is needed to
approve any item.

Many thanks,

Laura

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Request that Foundation Coordinators to be set target to create role
descriptions for all contractors and to review pay rates, both to be
implemented before end 2012 (in response to issues detailed in Foundation
Coordinator report)

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Request that the board consider creation of a renumeration committee (in
response to issues detailed in Foundation Coordinator report)

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Request that the board to agree to the executive team dedicating
significant time to strategy development in the near term as a priority,
which may mean that other activities such as management of individual
projects, conversion of contractors to employees, process improvements,
etc, are put on hold or done to a very basic level for this period. This
will ensure the strategy is developed as quickly as possible whilst
maintaining basic operational management at a level similar to that offered
during the first 2 months of 2012.

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Belgium:  Chapter incorporation

1) Request for confirmation that we are happy to move to sign an MOU
following the standard template
https://docs.google.com/document/d/1x8hvgLhklXma7bS0dKgJL9Xs2-Q6xlWgu2JV3S-oJGg/edit
(Recommendation from Laura&Kat:  that we accept Belgium as a chapter. They
are a robust group we've worked with extensively.  Their incorporation
articles were reviewed by Laura and look acceptable within the MOU
requirements.)

2) We have the option of nominating someone to their board as part of the
MOU. Do the board wish to take this up and nominate someone, and if so
whom?   (Recommendation from Laura&Kat: this is very much down to the board
to choose, but we are very confident in the professionalism of the team not
to need close supervision. )

3) Request from the local group for central funds to pay for travel costs
for a high profile international speaker at a big event they are running
http://appsforghent.be to help boost their profile. Speaker TBC.
(Recommendation from Laura&Kat:  accept this request subject to it being a
reasonable amount & an estimate being received before we confirm. (funding
from Omidyar chapter support pot))

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Austria:  Chapter incorporation

1) Request for confirmation that we are happy to move to sign an MOU
following the standard template
https://docs.google.com/document/d/1x8hvgLhklXma7bS0dKgJL9Xs2-Q6xlWgu2JV3S-oJGg/edit
(Recommendation from Laura&Kat:  that we accept Austria as a chapter. They
are an active local group and have been for some time.)

2) We have the option of nominating someone to their board as part of the
MOU. Do the board wish to take this up and nominate someone, and if so
whom?  (Recommendation from Laura&Kat: this is very much down to the board
to choose, but we are confident in the competance of the group not to need
close supervision. )

-------------------------------------------------------------------------------------------------------------------

Switzerland:  Chapter incorporation

1) Request for confirmation that we are happy to move to sign an MOU
following the standard template
https://docs.google.com/document/d/1x8hvgLhklXma7bS0dKgJL9Xs2-Q6xlWgu2JV3S-oJGg/edit
(Recommendation from Laura&Kat:  that we accept Austria as a chapter. They
are an active local group, we've met them and they seem competant.)

2) We have the option of nominating someone to their board as part of the
MOU. Do the board wish to take this up and nominate someone, and if so
whom?   (Recommendation from Laura&Kat: this is very much down to the board
to choose, but we are confident in the competance of the people involved
not to need close supervision. )
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