[foundation-board] Action needed: approval of annual accounts and call tomorrow

Wed Feb 12 18:36:17 UTC 2014

Is anyone else joining us.  We don’t think we are quorate yet!

From: foundation-board [mailto:foundation-board-bounces at lists.okfn.org] On Behalf Of Christopher Marshall
Sent: 12 February 2014 18:12
To: OKF Board Mailing List
Subject: Re: [foundation-board] Action needed: approval of annual accounts and call tomorrow

I can do the call tonight at 630.

Regards,

Dr. Christopher Marshall
Big Data - Financial Services
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From:        Karin Christiansen <k.christiansen at party.coop<mailto:k.christiansen at party.coop>>
To:        OKF Board Mailing List <foundation-board at lists.okfn.org<mailto:foundation-board at lists.okfn.org>>,
Date:        12/02/2014 15:07
Subject:        Re: [foundation-board] Action needed: approval of annual accounts and call tomorrow
Sent by:        "foundation-board" <foundation-board-bounces at lists.okfn.org<mailto:foundation-board-bounces at lists.okfn.org>>
________________________________

Aha, I had yesterday in my diary too. But I can do tonight.

So I suggest:
1.       Could everyone confirm if you can do a call at 630 tonight (is that correct Laura?)
2.       Or let us know what you think in terms of signing off the document if you can’t

BTW, I have deleted all the old diary entries now, so will just wait for updated ones? (or has that already been sent?)

Thanks
Karin

From: foundation-board [mailto:foundation-board-bounces at lists.okfn.org] On Behalf Of Helen Turvey (King)
Sent: 12 February 2014 14:54
To: OKF Board Mailing List
Subject: Re: [foundation-board] Action needed: approval of annual accounts and call tomorrow

Karin -we did not go anyway.  I am happy for tonight's meeting to be converted to a formal board meeting.  However, due to a calendar misfire, I thought we were on for yesterday eve, I will not be able to attend tonight, apologies.

HT

On 12 February 2014 14:13, Karin Christiansen <k.christiansen at party.coop<mailto:k.christiansen at party.coop>> wrote:
Hi All, my email has been down (don’t ask!)

Which way did you decide to go on this?

Karin

From: foundation-board [mailto:foundation-board-bounces at lists.okfn.org<mailto:foundation-board-bounces at lists.okfn.org>] On Behalf Of Laura James
Sent: 11 February 2014 18:55
To: OKF Board Mailing List
Subject: [foundation-board] Action needed: approval of annual accounts and call tomorrow

All,

We have now received the final accounts from Buzzacott for the year to May 31 2013. I attach the accounts and the Letter of representation.  The accounts are not substantially changed from previous drafts, although we now set aside funds to cover the potential liability for HMRC VAT and the EC projects ("Provisions", §7), bringing the year in at a deficit of £44k and therefore bringing our accumulated reserves down to £30k.

I am aware we are quite close to deadline for filing the accounts (end of Feb) and a paper signature will be required from a Director once the accounts are approved by the board so some little time needs to be available for that.

For those new to the board, there are two ways of making a decision. One is a board meeting, where a majority must vote in favour. The alternative is a decision "on list" where a unanimous vote is required.

At 6:30pm GMT tomorrow we'll have our regular "informal call" slot (a hangout link will be sent shortly before the call).  If one of the board care to call (in reply to this email) to convert this into a proper meeting, attending board members can review (and, I hope, approve) the accounts on the call tomorrow. If not, the call will be the usual informal call and each of you will need to reply to this email to approve the accounts (or to raise any concerns you may have with them).

If there are any questions or concerns about the accounts please let me know asap!

Once the accounts are approved I will arrange for one of you to sign the paper copy.

Best regards,

Laura

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