[foundation-board] CEO update for June 2016
Helen Turvey (King)
helen.turvey at shuttleworthfoundation.org
Wed Jul 6 08:21:50 UTC 2016
That is fabulous! Thanks so much Pavel,
HT
On 4 July 2016 at 19:35, Pavel Richter <pavel.richter at okfn.org> wrote:
> Hi Helen,
>
> On 29 June 2016 at 14:01, Helen Turvey (King) <
> helen.turvey at shuttleworthfoundation.org> wrote:
>
>> Thanks so much for this update Pavel - I really enjoyed reading this and
>> it helps to feel connected.
>>
>> One addition I would love to see is what you are thinking about/what is
>> concerning you this month.
>>
>
> Very good question! My main concern is how to handle the situation with
> Sander. His departure / absence will have a significant implication for the
> coming months. We will need to organize our work very differently, and I
> will need to jump more into the projects than I intended to do. So this
> will be a challenge.
>
> I am thinking most about the Omidyar proposal. I will update you all
> during next week's board meeting, but this is something where I (and
> several other people) are putting a lot of work and thought into.
>
> My happiest moment so far was last week's summit in Berlin, where all
> staff members came to Berlin to join in three and a half day of work, fun,
> and laughter. The atmosphere was very relaxed, we had some great work done,
> and I think we are on a very good way.
>
> Hope that gives you an impression?
>
> Pavel
>
>>
>> HT
>>
>> On 21 June 2016 at 09:57, Pavel Richter <pavel.richter at okfn.org> wrote:
>>
>>> Dear all, please find below and attached an update on important
>>> developments here at Open Knowledge International. You can find the text as
>>> a Google Document here
>>> <https://docs.google.com/document/d/1xjzQt44SKsbJEnTHRv6eiTg3-SeMpCl6Q_HyKo33wv4/edit>
>>> and the PDF attached includes the Finance documents referenced.
>>>
>>> Highlights from our Projects
>>>
>>> -
>>>
>>> Our first Portfolio Manager - Stephen Abbott Pugh - has joined us,
>>> who will be focussing on our innovative Planting the Seeds portfolio;
>>> -
>>>
>>> School of Data had a very successful Summer Camp in Brazil where 35
>>> people from 22 countries took part. We now have 12 organisations in the
>>> School of Data Network and discussed possible structures for setting up a
>>> new entity to govern the network. No decision on structure has been made,
>>> but a co-operative structure was one of the options that we will explore
>>> further;
>>> -
>>>
>>> In OpenSpending, we are finalising the contract for the next phase
>>> with GIFT, where we will trial OpenSpending tooling with four national
>>> governments. We also secured additional funding to cover the technical
>>> development of the platform as part of the OpenBudgets.eu project;
>>> -
>>>
>>> As part of the OD4D programme we have a very strong presence and
>>> visibility around the IODC conference which is scheduled for October in
>>> Madrid. OKI is organising the unconference during that week and we are
>>> contributing to the structure of the main event, working together with the
>>> conference organisers on the programme and helping choose 'action anchors'
>>> - people who will lead sections of the conference.
>>>
>>>
>>> Viderum
>>>
>>> -
>>>
>>> The team is finishing the project with Montrose, making extractives
>>> data in developing countries visible and accessible;
>>> -
>>>
>>> We are continuing to work with Sweden on their national data portal;
>>> -
>>>
>>> While we have about £230K in the pipeline with potential clients,
>>> we're experiencing unusually slow decision-making processes. To mitigate
>>> the risk of delayed work, measures are being undertaken to reduce
>>> our committed costs;
>>>
>>>
>>> -
>>>
>>> A new budget will be prepared in time for the next OKI Board
>>> meeting. Viderum’s financial situation remains very tight;
>>> -
>>>
>>> Regarding transitions, we are finally moving the last (and biggest)
>>> customer to the new infrastructure next week (week beginning 20th June),
>>> with significant cost savings to be realized starting in July.
>>>
>>>
>>> Operations
>>>
>>> -
>>>
>>> 2015-16 Year End Accounts are close to finalisation;
>>> -
>>>
>>> The auditors (Buzzacott) are preparing the Year End Audit;
>>> -
>>>
>>> New policies are being rolled-out including a whistle-blower policy;
>>> -
>>>
>>> The new Financial Year has commenced (June to December 2016) and we
>>> are aligning the Finance Team to be ready for, and undertake, reporting
>>> according to the requirements of the Charity Commission;
>>> -
>>>
>>> Charitable status is pending feedback from Charity Commission, with
>>> confirmation expected in October;
>>> -
>>>
>>> A new appraisals system has been introduced and rolled-out across
>>> the organisation;
>>> -
>>>
>>> The ongoing review of finance processes and procedures continues
>>> through 2016;
>>> -
>>>
>>> Grant management processes are being defined and more closely
>>> aligned with other finance processes.
>>>
>>>
>>> Finance
>>>
>>> -
>>>
>>> Please see attached the accurate Month End figures;
>>> -
>>>
>>> The year end allocations will change. This is because we are looking
>>> at moving costs booked against unrestricted grants over to our operating
>>> expenses, thus reducing the income from unrestricted grants (basically
>>> freeing up unrestricted grant monies). This in turn will reduce income,
>>> operating profit and therefore our Corporation Tax liabilities. This will
>>> hopefully end up in a win/win situation; however, it does gives us a bit
>>> more work yet to be done;
>>> -
>>>
>>> We are also making a full review on all active projects to ensure
>>> all accounts are correct, and checking all prepayments and accruals for
>>> figures either side of the Year End. Due to a number of constraints the
>>> auditors will start work as of the 1st July 16;
>>> -
>>>
>>> Please see attached the Balance Sheet for May 2016.
>>>
>>>
>>> FundingOmidyar Network
>>>
>>> We have submitted the proposal for renewal funding and Omidyar have come
>>> back to us for clarification. We are responding to their questions and
>>> expect a smooth decision-making process with confirmation from the Panel in
>>> mid July.
>>> Hewlett Foundation
>>>
>>> Again, we have submitted the proposal for renewal funding and Hewlett
>>> have come back to us with a few points for clarification. We are responding
>>> to their questions and expect a smooth decision-making process with
>>> confirmation from the Panel in mid July.
>>> Ford Foundation
>>>
>>> We have identified Ford as a potential source of support for Open Data
>>> for Tax Justice and will follow this up next month.
>>> GIFT
>>>
>>> We submitted a proposal for a $100K in early May. This has been
>>> verbally confirmed, and we are awaiting finalization next week (week
>>> beginning 20th June).
>>>
>>> Other proposals we are waiting to hear from include HENCE and NextGEOSS.
>>>
>>> StaffCurrent live vacancies
>>>
>>> The following may be found at okfn.org/about/jobs/:
>>>
>>> -
>>>
>>> None
>>>
>>> New staff
>>>
>>> -
>>>
>>> Franka Vaughan started today (15th June) as the Acting Executive
>>> Assistant, covering Naomi’s role during her maternity leave. Naomi’s leave
>>> starts on the 18th July and Franka is already undertaking the handover;
>>> -
>>>
>>> Stephen Abbott Pugh signed today (15th June) as Portfolio Manager
>>> for Planting the Seeds and is expected to start on the 21st June;
>>> -
>>>
>>> Oscar Montiel joined as International Community Coordinator on the
>>> 7th June, working with Mor to strengthen our network and social media
>>> presence;
>>> -
>>>
>>> Ben Meghreblian joined as OpenTrials Community Manager on the 29th
>>> April;
>>> -
>>>
>>> Sam Moore joined the Pasteur4OA project team on the 4th April.
>>>
>>> Departures
>>>
>>> None in the last two months.
>>> Changes
>>>
>>> -
>>>
>>> Paul Walsh is joining the Leadership Team fortnightly meetings to
>>> ensure the technical elements of projects are being included in planning,
>>> and to offer input around the future of this crucial area of the
>>> organisation. His status on the Leadership Team - either permanently
>>> invited or a formal member - is being discussed by the current membership
>>> for agreement by the Summit;
>>> -
>>>
>>> Lieke Ploeger is moving from OpenGLAM Community Manager and Project
>>> Manager to being Social Media and Communications for projects more
>>> generally. She has started to undertake these duties although the change
>>> has not been communicated to the wider team as yet.
>>>
>>>
>>> Network
>>>
>>> Monthly calls with Chapter leads continue to go well. Oscar’s input is
>>> helpful in encouraging and facilitating communication between OKI and Local
>>> Groups, with Mor ensuring that the current status of the Network will be
>>> reflected on our website as part of the general update.
>>>
>>> AOB
>>>
>>> The next in person meeting is on 13th July 2016 in London at Canonical.
>>>
>>> Summer Summit is taking place in the last week of June in Berlin.
>>>
>>> I will send the next CEO Update in the middle of August. Please do give
>>> feedback on these reports, so that I can provide you with the information
>>> that you require.
>>>
>>>
>>>
>>> --
>>> Kind regards
>>>
>>> Pavel Richter
>>> CEO
>>> Open Knowledge International
>>>
>>> _______________________________________________
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>>>
>>>
>>
>>
>> --
>> Helen Turvey (King)
>>
>> CEO
>> Shuttleworth Foundation
>>
>> website: www.shuttleworthfoundation.org
>> twitter: @helenturvey
>>
>>
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>>
>
>
> --
> Kind regards
>
> Pavel Richter
> CEO
> Open Knowledge International
>
> _______________________________________________
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>
--
Helen Turvey (King)
CEO
Shuttleworth Foundation
website: www.shuttleworthfoundation.org
twitter: @helenturvey
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