[Open-access] Call for Expressions of Interest in hosting the annual Open Repositories Conference, 2017

Mon Jul 6 14:28:52 UTC 2015

FOR IMMEDIATE RELEASE

Read it online:
https://wiki.duraspace.org/display/or11/Call+for+Expressions+of+Interest+in+hosting+OR2017

Call for Expressions of Interest in hosting the annual Open
Repositories Conference, 2017

The Open Repositories Steering Committee seeks Expressions of Interest
from candidate host organizations for the 2017 Open Repositories
Annual Conference. Proposals from all geographic areas will be given
consideration.

Important dates

The Open Repositories Steering Committee is accepting Expressions of
Interest (EoI) to host the OR2017 conference until August 31st, 2015.
Shortlisted sites will be notified by the end of September 2015.

Background

Candidate institutions must have the ability to host at least a
four-day conference of approximately 300-500 attendees (OR2015 held in
Indianapolis, USA drew more than 400 people). This includes
appropriate access to conference facilities, lodging, and
transportation, as well as the ability to manage a range of supporting
services (food services, internet services, and conference social
events; conference web site; management of registration and online
payments; etc.). The candidate institutions and their local
arrangements committee must have the means to support the costs of
producing the conference through attendee registration and independent
fundraising. Fuller guidance is provided in the Open Repositories
Conference Handbook on the Open Repositories wiki.

Expressions of Interest Guidelines

Organisations interested in proposing to host the OR2017 conference
should follow the steps listed below:

1. Expressions of Interest (EoIs) must be received by August 31st,
2015. Please direct these EoIs and any enquiries to OR Steering
Committee Chair William Nixon <william.nixon at glasgow.ac.uk>.
2.  As noted above, the Open Repositories wiki has a set of pages at
Open Repositories Conference Handbook which offer guidelines for
organising an Open Repositories conference.  Candidate institutions
should pay particular attention to the pages listed at "Preparing a
bid" before submitting an EoI.
3.  The EoI must include:

the name of the institution (or institutions in the case of a joint bid)
an email address as a first point of contact
the proposed location for the conference venue with a brief paragraph
describing the local amenities that would be available to delegates,
including its proximity to a reasonably well-served airport

4. The OR Steering Committee will review proposals and may seek advice
from additional reviewers.  Following the review, one or more
institutions will be invited to submit a detailed proposal.
5.  Invitations to submit a detailed proposal will be issued by the
end of September 2015; institutions whose interest will not be taken
up will also be notified at that time.  The invitations sent out will
provide a timeline for submitting a formal proposal and details of
additional information available to the shortlisted sites for help in
the preparation of their bid.  The OR Steering Committee will be happy
to answer specific queries whilst proposals are being prepared.

About Open Repositories

Since 2006 Open Repositories has hosted an annual conference that
brings together users and developers of open digital repository
platforms. For further information about Open Repositories and links
to past conference sites, please visit the OR home page:
http://sites.tdl.org/openrepositories/.
Subscribe to announcements about Open Repositories conferences by
joining the OR Google
Group:http://groups.google.com/group/open-repositories.
Please feel free to reflect this call for Expressions of Interest out
through your communities.

Thank you!

William Nixon and Elin Stangeland
for the Open Repositories Steering Committee