[Openglam_members] GLAM Benchmark Survey - Next Steps

Wed Jan 22 16:00:29 UTC 2014

Hi Beat,

If you sent me the list of names of people you knew definitely wanted to be
involved I could raise a ticket with  Sysadmin folk right now and we would
probably have it set up within the next 48h.

Sam

On 22 January 2014 15:55, Estermann Beat <beat.estermann at bfh.ch> wrote:

> How quickly could you set up a new list? – Alternatively, we could also
> set up a list at  glam-survey-coordination at openglam.ch
>
> This shouldn’t take more than 24 hours. “ch” stands for cultural heritage,
> of course. ;-)
>
>
>
> I would like to sort that out as soon as possible in order to avoid
> communication chaos.
>
>
>
> Beat
>
>
>
>
>
>
>
> *From:* Sam Leon [mailto:sam.leon at okfn.org]
> *Sent:* Mittwoch, 22. Januar 2014 16:10
> *To:* Joris Pekel
> *Cc:* Estermann Beat; osamadre at hotmail.com; kawecka at innemuzeum.pl;
> samat78 at gmail.com; <openglam_members at lists.okfn.org> (
> openglam_members at lists.okfn.org); terburg at wikimedia.nl;
> susanna.anas at wikimedia.fi
>
> *Subject:* Re: [Openglam_members] GLAM Benchmark Survey - Next Steps
>
>
>
> I'm +1 to starting a new list, I think that it's natural for initial
> coordination to occur on OpenGLAM members list and then fork when it gets
> very detailed. We can still use the public list for important updates and
> requests for contributions.
>
>
>
> @Beat - I'm happy to set you up a benchmark survey list on our servers if
> that would be useful?
>
>
>
> Sam
>
>
>
> On 22 January 2014 15:06, Joris Pekel <jpekel at gmail.com> wrote:
>
> Think that is actually a good idea. We're growing quite fast and not
> everybody is interested in becoming an openGLAM working group member. Also
> we flood the members list with benchmark messages, making it easier to miss
> others if you're not involved in it. If that could be a list that Beat has
> admin access to that would be perfect.
>
>
>
> Cheers,
>
>
>
> Joris
>
>
>
> 2014/1/22 Estermann Beat <beat.estermann at bfh.ch>
>
> What do the others think? – Especially those who were in favor of using
> one of the existing lists at the last meeting?
>
> Should we just move to a separate mailing list to coordinate the survey?
> That would make life probably a bit easier… ;-)
>
>
>
> Best,
>
> Beat
>
>
>
>
>
>
>
>
>
> *From:* Sam Leon [mailto:sam.leon at okfn.org]
> *Sent:* Mittwoch, 22. Januar 2014 15:41
> *To:* Estermann Beat
> *Cc:* <openglam_members at lists.okfn.org> (openglam_members at lists.okfn.org);
> osamadre at hotmail.com; terburg at wikimedia.nl; samat78 at gmail.com;
> susanna.anas at wikimedia.fi; kawecka at innemuzeum.pl
>
>
> *Subject:* Re: [Openglam_members] GLAM Benchmark Survey - Next Steps
>
>
>
> Dear Beat,
>
>
>
> Thanks for your reply and raising some really important questions.
> OpenGLAM Working Group membership was something I believe we discussed in
> detail at the start of 2012.
>
>
>
> We need to distinguish 2 things:
>
>    - The OpenGLAM public mailing list "open-glam at lists.okfn.org" <
>    open-GLAM at lists.okfn.org> which has almost 500 members and is open to
>    anyone to sign up via OpenGLAM.org
>    - The dedicated (much smaller) OpenGLAM Working Group list (
>    openglam_members at lists.okfn.org) which is for the coordination of
>    specific activities. Membership of this group incurs responsibilities as
>    well as tasks
>
> For the survey, I would suggest that :
>
>
>
> (a) We maintain a list that coordinates this survey, some people involved
> may not want to join the OpenGLAM Working Group more generally (anyone who
> does can email openglam at okfn.org to arrange this)
>
> (b) We use the much larger OpenGLAM public mailing list channel <
> openglam_members at lists.okfn.org> to disseminate the information more
> widely
>
>
>
> Attached is a document further explaining the OpenGLAM Working Group
> Membership process. As you suggest, I would suggest that we go over this
> again and perhaps re-draft it on the next call.
>
>
>
> All the best,
>
> Sam
>
>
>
>
>
>
>
>
>
> On 22 January 2014 14:29, Estermann Beat <beat.estermann at bfh.ch> wrote:
>
> Dear Sam,
>
>
>
> Thanks for your reply. I’m glad to hear that the OKFN will be able to
> contribute some staff time to the survey project.
>
>
>
> I will contact Lieke separately to see what specific tasks she could take
> over. Sanna also offered her help, and Susanna has offered to co-lead Work
> Package 4 (Partnerhips / Funding Requests). – Delegating some tasks early
> on will prevent me from becoming the big bottleneck. ;-)
>
>
>
> Concerning the mailing list: What exactly is “involved in membership” in
> addition to being willing to help with the survey? – I think, this should
> be made clear from the outset and also be mentioned on this page:
>
>
> https://outreach.wikimedia.org/wiki/GLAM/OpenGLAM_Benchmark_Survey/Coordination
>
>
>
> Personally, for the purpose of the coordination of the survey, I would
> welcome a procedure to sign-up people that is as easy as possible.
>
> We should also make sure that we don’t lose too many people on the way
> between showing an initial commitment to contribute to the survey and
> signing up to the mailing list.
>
>
>
> In any case, I think at our next OpenGLAM Hangout we should also discuss
> the question of how we want to further develop our OpenGLAM working group:
> Do we want to scale it up and include many more members? If yes, how do we
> go about it?
>
> Just for comparison: The Wikimedia cultural-partners list has ca. 140
> subscribers; the Wiki Loves Monuments international coordination list,
> which is more project oriented, has 280 subscribers. The OpenGLAM Members
> list, in contrast, has 19 subscribers and 12 working group members are
> listed on the OpenGLAM webpage: http://openglam.org/working-group/
>
>
>
> Cheers,
>
> Beat
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> *From:* Sam Leon [mailto:sam.leon at okfn.org]
> *Sent:* Mittwoch, 22. Januar 2014 11:21
> *To:* Estermann Beat
> *Cc:* <openglam_members at lists.okfn.org> (openglam_members at lists.okfn.org);
> osamadre at hotmail.com; terburg at wikimedia.nl; am.fitzgerald at qut.edu.au;
> ritter at netvigator.com; sebastian.wallroth at wikimedia.de;
> mathias.schindler at wikimedia.de; barbara.fischer at wikimedia.de;
> christoph.braun.de at gmail.com; iolanda at pensa.it; samat78 at gmail.com;
> susanna.anas at wikimedia.fi; kawecka at innemuzeum.pl
> *Subject:* Re: [Openglam_members] GLAM Benchmark Survey - Next Steps
>
>
>
> Hi Beat,
>
>
>
> It's fantastic to see this initiative really finding its feet. In answer
> to your questions:
>
>
>
> *May I ask you to subscribe Leigh (osamadre at hotmail.com
> <osamadre at hotmail.com>), Sebastiaan (terburg at wikimedia.nl
> <terburg at wikimedia.nl>), Iolanda (iolanda at pensa.it <iolanda at pensa.it>),
> Samat (samat78 at gmail.com <samat78 at gmail.com>), Susanna
> (susanna.anas at wikimedia.fi <susanna.anas at wikimedia.fi>), and Dorota
> (kawecka at innemuzeum.pl <kawecka at innemuzeum.pl>) to the mailing list?*
>
>
>
> It's brilliant to see that the OpenGLAM Members list is supporting this
> kind of action, it's what it's there for! Before adding any new names,
> could I ask all of the above to email openglam at okfn.org so we can talk
> more about what is involved in membership to check they are all happy and
> willing to contribute. We also need to list all members publicly on the
> website in the interests of transparency, so if they could drop
> openglam at okfn.org a line that would be great.
>
>
>
> *Would one of you be ready to help with the project management tasks?*
>
>
>
> I've just spoken to Lieke about this, and she would be happy to help out
> here within the time that can be allocated to this. On the next call it
> would be great if we could assign specific tasks so we can check that
> what's expected falls within the time that can be allocated to this.
>
>
>
> *Could you clarify the role of the Open Knowledge Foundation with regard
> to this project?*
>
>
>
> The way I say it the OKF given is able to offer a number of things for the
> project:
>
>    - Platform for community engagement and dissemination of results
>    (mailing lists, OpenGLAM.org, okfn.org, Twitter etc)
>    - Some limited coordination time from the OpenGLAM Community Manager
>    (subject to time constraints as above)
>    - Publicity of the results and possible workshop space at forthcoming
>    OKFestival in Berlin
>
> It's also worth noting that were we to pursue funding for this, OKF could
> serve a helpful role in putting together the proposal and endorsing the bid.
>
>
>
> I think Lieke, will follow up re: the question concerning Impact and
> Enumerate and with an update on the NL survey that she is involved in. Hope
> that clarifies things for now, but happy to discuss any of this in more
> detail on the call.
>
>
>
> All the best,
>
> Sam
>
>
>
>
>
> On 16 January 2014 18:47, Estermann Beat <beat.estermann at bfh.ch> wrote:
>
> Dear all,
>
>
>
> I have further populated our coordination portal on the Outreach Wiki:
>
> https://outreach.wikimedia.org/wiki/GLAM/OpenGLAM_Benchmark_Survey
>
>
>
> Please have a look and make additions/corrections where necessary.
>
>
>
>
>
> *Mailing list:*
>
>
>
> As nobody has protested since my last mail to this list, I would suggest
> that we use the openglam_members list for the coordination of the survey
> (at least during initial stage).
>
>
>
> *@Joris/Sam:* May I ask you to subscribe Leigh (osamadre at hotmail.com),
> Sebastiaan (terburg at wikimedia.nl), Iolanda (iolanda at pensa.it), Samat (
> samat78 at gmail.com), Susanna (susanna.anas at wikimedia.fi), and Dorota (
> kawecka at innemuzeum.pl) to the mailing list?
>
>
>
> If anybody else would like to join the list, please let us know! (once the
> people mentioned are signed up, I will stop CC’ing everybody)
>
>
>
>
>
> *Next Steps:*
>
>
>
> I’ve come up with a tentative project organization and a work package
> structure for the first quarter of 2013:
> https://outreach.wikimedia.org/wiki/GLAM/OpenGLAM_Benchmark_Survey/Implementation_Plan
>
>
>
> Project organization and the definition of roles will certainly keep us
> busy over the coming weeks and will be a topic for discussion at our next
> coordination meeting. Let me make some initial suggestions from where to
> take discussions further:
>
>
>
> *Concerning Work Package 1: Project Management*
>
>
>
> *@ Sam / Lieke:* Would one of you be ready to help with the project
> management tasks?
>
>
>
> I think it is good practice to define for each work package a co-lead of
> two persons or a lead and a substitute.
>
> If anybody else is interested in helping with project management tasks,
> please let us know. In the initial phase, however, I think it is more
> valuable to the project if you focus on getting your local teams started.
>
>
>
> *Concerning Work Package 2: Questionnaire Development*
>
>
>
> There will be a broad review process where all of you will be asked to
> contribute.
>
> If anybody would like to help with the coordination, just let me know.
>
>
>
> *Concerning Work Package 3: Pretest *
>
>
>
> I think the lead here should be with someone from the Dutch team. Maybe
> you could sort that out at your first Dutch coordination meeting.
>
> Please keep us posted about the progress regarding the building up of the
> Dutch project team.
>
>
>
> *Concerning Work Package 4: Partnerships / Funding Requests*
>
>
>
> *@ Susanna: *Would you be ready to take the (co-)lead of this work
> package, especially regarding the funding request to the WMF and possibly
> other funding requests?
>
> *@ Lieke:* Could you manage the contact with the two digitization
> consortia/networks “Impact” and “Enumerate”? Would you be ready to take the
> (co-)lead of this work package, especially regarding the management of the
> various partnerships?
>
> *@ Joris: *Could you clarify the role, Europeana would like to play with
> regard to this project? Once this is done, would it be possible for you to
> contact similar organizations on other continents?
>
> *@ Sam: *Could you clarify the role of the Open Knowledge Foundation with
> regard to this project?
>
>
>
> I believe it is best practice to establish for each partner a document
> detailing how they will contribute to the project and how they expect to
> benefit from it. Once agreement on this has been reached and documented, we
> can officially list them as partners.
>
>
>
> *Concerning the Local Teams: *
>
>
>
> There is a page where you can list the national coordinators and the
> members of your local team:
>
>
> https://outreach.wikimedia.org/wiki/GLAM/OpenGLAM_Benchmark_Survey/Participating_countries
>
>
>
> I think it is very important at this stage to build up local teams and get
> started with the tasks that are listed for the first quarter of 2014.
>
>
>
>
>
> Please let us know what you think about this plan and how things are
> evolving on your side!
>
>
>
>
>
> Kind regards,
>
>
>
> Beat
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> *From:* openglam_members [mailto:openglam_members-bounces at lists.okfn.org] *On
> Behalf Of *Estermann Beat
> *Sent:* Donnerstag, 9. Januar 2014 19:10
> *To:* '<openglam_members at lists.okfn.org> (openglam_members at lists.okfn.org)';
> 'osamadre at hotmail.com'; 'terburg at wikimedia.nl'; '
> mbrinkerink at beeldengeluid.nl'; 'am.fitzgerald at qut.edu.au'; '
> ritter at netvigator.com'; 'sebastian.wallroth at wikimedia.de'; '
> mathias.schindler at wikimedia.de'; 'barbara.fischer at wikimedia.de'; '
> christoph.braun.de at gmail.com'; 'iolanda at pensa.it'; 'samat78 at gmail.com'; '
> susanna.anas at wikimedia.fi'; 'kawecka at innemuzeum.pl'
> *Subject:* [Openglam_members] GLAM Benchmark Survey - Meetup on 9 Jan
> 2014 - Minutes
>
>
>
> Dear all,
>
>
>
> You’ll find the minutes of today’s kick-off meeting in the Google Doc:
>
>
> https://docs.google.com/document/d/1ygH-8anvNUPxSvuFV3ppVhQujHS0tmCDwLjaTj17Ygo/edit
>
>
>
> @meeting participants: please have a look and make corrections/additions
> if necessary by the end of the week.
>
>
>
> I’m glad that so many of you were able to participate in today’s meeting!
> – The fact that the project is met by so much enthusiasm will certainly act
> as a motivator to all of us and pave the way through the project’s start-up
> phase!
>
>
>
> I have started to set up a portal on the Outreach wiki that is dedicated
> to the coordination of our benchmark survey:
>
> https://outreach.wikimedia.org/wiki/GLAM/OpenGLAM_Benchmark_Survey
>
>
>
> It is still quite incomplete. So please jump in and help developing it! –
> I think we can copy a lot from the Wiki Loves Monuments coordination portal.
>
>
>
> Concerning the mailing list, I would suggest that we use the
> openglam_members list to coordinate the work for the survey, unless some of
> the other list members are protesting against that plan during the coming
> days. We are currently 18 people subscribed to this mailing list out of
> which 9 have already manifested their interest in contributing to the
> benchmark survey. We can always set-up a separate mailing list later on if
> needed.
>
>
>
> Next week, I’m planning to further develop the wiki pages on the Outreach
> Wiki, advertise our project among the wider GLAM-Wiki community, and make a
> few suggestions how to organize our work over the coming weeks.
>
>
>
> I think it would be an excellent idea if our Dutch colleagues would meet
> as soon as possible in order to constitute their local team, to clarify
> roles and start working towards the pretest.
>
>
>
> If you have any questions, comments, or ideas of how to further organize
> our work, please share them by e-mail or on the wiki!
>
>
>
> Kind regards,
>
> Beat
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> _______________________________________________
> openglam_members mailing list
> openglam_members at lists.okfn.org
> https://lists.okfn.org/mailman/listinfo/openglam_members
>
>
>
>
>
> --
>
> Sam Leon
>
> Project Manager  | skype: samedleon  |  *@Noel_Mas
> <https://twitter.com/noel_mas>*
>
> The Open Knowledge Foundation <http://okfn.org/>
>
> *Empowering through Open Knowledge*
>
> http://okfn.org/  |  @okfn <http://twitter.com/OKFN>  |  OKF on Facebook<https://www.facebook.com/OKFNetwork> |
> Blog <http://blog.okfn.org/>  |  Newsletter<http://okfn.org/about/newsletter>
>
>
>
>
>
> --
>
> Sam Leon
>
> Project Manager  | skype: samedleon  |  *@Noel_Mas
> <https://twitter.com/noel_mas>*
>
> The Open Knowledge Foundation <http://okfn.org/>
>
> *Empowering through Open Knowledge*
>
> http://okfn.org/  |  @okfn <http://twitter.com/OKFN>  |  OKF on Facebook<https://www.facebook.com/OKFNetwork> |
> Blog <http://blog.okfn.org/>  |  Newsletter<http://okfn.org/about/newsletter>
>
>
> _______________________________________________
> openglam_members mailing list
> openglam_members at lists.okfn.org
> https://lists.okfn.org/mailman/listinfo/openglam_members
>
>
>
>
>
>
>
> --
>
> Sam Leon
>
> Project Manager  | skype: samedleon  |  *@Noel_Mas
> <https://twitter.com/noel_mas>*
>
> The Open Knowledge Foundation <http://okfn.org/>
>
> *Empowering through Open Knowledge*
>
> http://okfn.org/  |  @okfn <http://twitter.com/OKFN>  |  OKF on Facebook<https://www.facebook.com/OKFNetwork> |
> Blog <http://blog.okfn.org/>  |  Newsletter<http://okfn.org/about/newsletter>
>

-- 

*Sam LeonProject Manager  | skype: samedleon  |  @Noel_Mas
<https://twitter.com/noel_mas>The Open Knowledge Foundation
<http://okfn.org/>Empowering through Open Knowledgehttp://okfn.org/
<http://okfn.org/>  |  @okfn <http://twitter.com/OKFN>  |  OKF on Facebook
<https://www.facebook.com/OKFNetwork>  |  Blog <http://blog.okfn.org/>  |
 Newsletter <http://okfn.org/about/newsletter>*
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